Auditing

Signatory Resources

Auditing in AirBadge

The TSA periodically mandates an audit of the airport’s identification media. As a signatory, you are obligated to respond to these audits. AirBadge will help you respond efficiently.

Most signatories prefer to complete their audit using their mobile device (smartphone or tablet) so they can visit each badge holder under their authorization to review their badge.

auditing screen

Find your list of badges under audit

As a signatory, you will not always see Auditing in your navigation menu.

If there is an open audit and you have badges that are under audit, Auditing will appear in the navigation bar and on your home screen.

Click Auditing to see the list of badges under audit within your company/organization.

Audits in Airbadge

Respond to each badge under audit

Visit each badge holder. Confirm that each badge under your authorization is valid, active, legible and currently in the possession of the individual. 

  • Valid: is the badge presently authorized by your company?
  • Active: does the badge work to open doors?
  • Legible: is the badge readable? Is it free from smudges, damage, or wear that makes it unreadable?
  • In possession: does the badge holder have the badge on their person?
confirm a badge
badge code confirmation number

    To confirm that the badge holder is in possession of their badge, you may be required to enter a number from the badge into the Respond to Badge Audit screen. The confirmation number may be the badge number or badge code.

    You have a limited number of attempts to enter the correct badge code, as directed by your badge office. If you’re unsure where to find the confirmation number, select “what is this” to review information from your badge office.

     

    Report a missing or unauthorized badge

    The purpose of a badge audit is to uncover discrepancies, so it is important that you report a badge that is lost, stolen, damaged, or no longer authorized.

    If you find discrepancies during your audit, select no: the badge is not valid, active, legible, or currently in the possession of the individual. 

    AirBadge reports status changes to your badge office immediately.

    change badge status

    Sign and submit your response document

    You must sign and submit your responses to complete the audit. AirBadge recommends that you respond to as many lines of your audit as possible before submitting your responses to your badge office. Larger companies with multiple signatories may choose to split the list.

    Multiple signed responses are acceptable, though airports typically prefer just one.

    Working as a team? Anyone from your company can respond to an audit on any badge. If you are the signatory who responded to the badge audit, you or your manager must be the person who signs and submits the response document. Managers can sign a response document for anyone at their company.

     

    sign and submit responses

    Thank you for helping your badge office comply with TSA regulations.